Staff Positions

For the latest staff openings at Illinois Computer Science and the University of Illinois at Urbana-Champaign, please see:  http://jobs.illinois.edu.

Program Coordinator
Department of Computer Science
College of Engineering
University of Illinois at Urbana-Champaign

The Department of Computer Science (CS) at the College of Engineering seeks applicants for the position of Program Coordinator to develop and coordinate a portfolio of highly visible academic and research programs for current and prospective faculty and students, and external members of the academic and computing research community. These programs raise the visibility of the Department, facilitate recruitment and success of top students and faculty, and support the Department’s efforts to broaden participation in computing. For example:

  • Under the direction of relevant stakeholders, help to establish and maintain the logistics of annual programs, workshops and conferences such as a Summer Research Experiences for Undergraduates (REU) Program, an Annual Academic Career Development Conference for senior graduate students and postdocs (in the likeness of the Rising Stars in EECS Conference), Career Development and Leadership workshops for junior faculty, including special focus on women, underrepresented minorities (URMs), and people with disabilities.
  • Coordinate the CS Department’s activities in broadening participation in computing, including assisting and supporting ongoing and new activities, facilitating engagement of faculty, students and staff, and manage assessment and reporting.
  • Coordinate the CS Department’s participation in diversity-focused conferences, such as ACM Richard Tapia Celebration of Diversity in Computing Conference, Grace Hopper Celebration of Women in Computing Conference, Big 10 Grad Expo, National Society of Black Engineers (NSBE), Society of Hispanic Professional Engineers (SHPE), Society of Women Engineers (SWE) Conference.
  • Facilitate departmental seminars and support the CS Department’s needs as host for distinguished visitors, academic/research workshops, and specialized initiatives as needed.
  • Identify new initiatives that support our core missions which may involve applying for funding opportunities for workshops, working with funding agencies, and liaising with partner programs, both on and off campus.

Major Duties and Responsibilities:

  • Under the direction of relevant stakeholders, help to establish, manage and maintain the logistics of programs, workshops, and conferences. This involves working with campus partners and funding agencies in managing events from initial concept, soliciting participation, funding proposals, program creation, setting up application and registration systems, working with and/or creating promotional material and advertising, recruitment of participants, and registration logistics. As well, oversee travel, housing needs, catering, on-site coordination of daily event activities, and post-event assessment and reporting. Solicit faculty, student, and other participation as needed, and coordinate most other aspects of these events under the direction of stakeholders. Includes:
    • Coordinate annual career development workshops for graduate students and faculty and Leadership workshops for mid to senior level faculty. Duties may include planning and logistics of faculty-led peer workshops, setting up and managing application and selection process, development and dissemination of promotional materials, arranging catering and lodging, coordination of daily activities during the event, post-event reporting, assisting in seeking funding, annual planning and reporting.
    • Coordinate annual departmental summer undergraduate research program. Duties may include setting up and managing application and selection process, development and dissemination of promotional materials, arranging catering and lodging, planning and logistics of weekly activities, liaising with other campus programs, post-event reporting, assisting in seeking funding, annual planning and reporting.
  • Facilitate coordination of the NSF initiative Broadening Participation in Computing (BPC) for the Department, and serve as the primary liaison for the program. Under the guidance of the programs requirements and relevant stakeholders, maintain an annual calendar of obligations ensuring a comprehensive list of necessary planning target dates that are known to all key stakeholders. This may include accurate timelines, accurate communications, advance invitations of distinguished guests and speakers, achieving necessary milestones for reservations, invitations, and communications, etc. Forecasting budgetary needs, planning staffing and participation needs, and coordinating reporting.
  • Coordinate the presence of Computer Science at the top academic conferences. Duties may include registration, travel coordination for attendees, soliciting participation, booth and display needs, facilitating contract approvals and purchasing, liaising with departmental stakeholders, alumni and sponsors as needed.
  • Facilitate departmental seminars, distinguished visitors, and research workshops organized by Computer Science faculty. Duties may include scheduling, travel coordination, soliciting participation, catering and lodging, liaising with departmental stakeholders and sponsors as needed.
  • Assume additional appropriate related duties to further the mission of the department.

Required Qualifications:

  • Bachelor’s degree
  • Two years of experience writing in a professional work environment and one year of events management and publicity (this experience can run concurrently)

Preferred Qualifications:

  • Experience with grant funding and proposal development, including the writing, managing, and reporting requirements
  • Experience with information gathering, managing data, tracking milestones, and preparing reports

Knowledge, Skills & Abilities:

  • Excellent knowledge of spoken and written English for correspondence, communication, advertising, and other notices
  • Experience working independently and as part of a team, and ability to manage both individual and team deadlines on multiple, simultaneous projects
  • Ability to occasionally work a flexible schedule to accommodate significant events or deadlines

Appointment Information:
This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after deadline.

To Apply:
Applications must be received by May 29, 2019.  Apply for this position using the “Apply for Position” button below.  If you have not applied before, you must create your candidate profile at https://jobs.illinois.edu/. If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

  1. Submit the Staff Vacancy Application.
  2. Submit the Voluntary Self-Identification of Disability forms.
  3. Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Denise Corray (decorray@illinois.edu). For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.  To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu.